Choose The Best Seating Arrangement For Your Corporate Event


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After a ton of research and consultations, you have found the perfect venue for your corporate event. It’s time now, to choose the best seating arrangement that will help ensure the success of your event. Whether you’re hosting a corporate event in Goa or the met gala, the seating arrangement can make all the difference. The smarter the seating style the more comfortable your audience will feel. Here’s our quick guide to popular seating arrangements used for corporate events.

Banquet / Round table/ Reception

 

This style of seating arrangement is similar to a round dinner table. The guests are seated around a circular table facing inwards.

Positive:

– The audience members all face one another, this leads to more interaction.

Negative:

– The audience is closed in, may need to push past other audience members to enter/exit the room.

Popular for wedding receptions, award nights, sit-down dinners and other informal events

Theatre

Theater

 

This seating style is similar to the one found in a cinema hall. There the chairs are aligned in consecutive straight rows.

Positives:

– Seats face forward towards the front of the room.

– Maximum capacity of seats is achieved in the meeting room.

– Can accommodate a large crowd in a single room

Negatives:

– The audience will have to push past other audience members to enter/exit the seating area. To ensure adequate access to the seating area, aisles are required.

– No provision is made for the consumption of food and beverages.

– Interaction between the audience is hindered as members don’t face each other.

Popular for lectures, performances and product launches

 

Classroom

 

This seating arrangement reflects the arrangement found in a school or lecture hall. The chairs and tables aligned in consecutive straight rows.

Positives:

– Seats face forward towards the front of the room.

– Permits taking notes and consumption of plated food and beverages.

Negatives:

– The audience is closed in, making it difficult for audience members to enter or exit the seating area.

– Aisles are required to access the seating area.

– Seating capacity is decreased by the tables.

– Audience interaction is less likely to interact as they are not facing each other.

Popular for meetings and seminars

 

U shaped

 

This style of meeting is in the shape of the alphabet U. Tables and chairs are placed in an open-ended configuration where you have your audience facing inwards.

Positives:

– The open end in this seating arrangement allows a point of focus area.

– The presenter can approach and engage with each audience.

Negatives:

– Inefficient use of floor space with seating capacity decreased.

– A proportion of the audience is seated side-on to the presentation area.

Popular for conferences, meetings, training sessions and workshops

 

Double U

 

This seating arrangement involves an inner and outer U. Here the tables and chairs are in an open-ended configuration where you have your audience facing inwards.

Positives:

– The open end in this seating arrangement allows a point of focus area.

– The presenter can approach and engage with the audience.

Negatives:

– The audience members have to push past other audience members.

– The users block the view of the presentation area.

Popular for conferences, meetings, training sessions and workshops

 

Hollowblock / Boardroom

 

This seating is a smaller version of a U Shape. There is an elongated table, with the audience all facing inwards.

Positives:

– Encourages audience interaction as they all face inwards.

– Allows audience to consume plated food and beverage easily.

Negatives:

– Inhibits the position of a presentation area, typically to the end of the table.

– Does not allow for a main presentation area.

Popular for meetings

 

Cluster

 

This seating arrangement is similar to the round dinner table style however, the seats face outwards towards the stage. A single table is shared among 4 -8 participants, depending upon the diameter of the table.

Positives

– Encourages audience interaction.

– Seats face forward towards the presentation area.

-The audience can comfortably enter/exit the seating area with disturbing other audience members.

Negative

– Seating capacity is reduced.

Popular for meetings, award ceremonies conferences training sessions and seminars.

Lounge Zone

Event planners can transform some traditional meeting rooms into comfortable lounge zones. These are aimed to create an informal networking vibe among people and for ideas to flow. Some event planners opt to add this seating arrangement to the mix by adding sofas, chairs, coffee tables, diwan, bar tables and ottomans in clusters to form this creative space.

Positives:

– Encourages networking and gives guests an informal seating area to relax and mingle.

– The style can be used to enhance your event theme, creates a sense of space within a large venue.

Negatives:

– Some venues don’t have the necessary space to allow for a lounge zone.

– These areas are relaxed and might not suit some corporate event types.

Popular for weddings.

If you would like further information about organising your event we would be pleased to help you. Feel free to give our team of experienced event professionals a call on +91 9665099040  or send us an email.


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